Time is often lost before translation starts: blurred photographs, a missing reverse page or unclear instructions. A few preparation steps make both the quote and the work more straightforward.
1. Start with the recipient’s requirements
Check the language, format, number of copies and whether an original or certified copy is required. For overseas use, ask about legalisation or an Apostille. A certified translation does not by itself satisfy every requirement a recipient may have.
2. Send the complete document
The scan or photograph should show the whole page, including edges, signatures and stamps. Photographing directly from above in good light, without glare, usually helps. Check the reverse side too.
3. Include a short brief
State the source and target language, recipient, deadline and preferred collection or delivery method. Mention any instructions for spelling names or using specific terminology.
4. Confirm the quote and final format
After reviewing the material, we agree the price, deadline and the document that will accompany the translation. If you need additional copies, it is helpful to say so at the outset.